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For FDI companies, the investment project implementation report (báo cáo tình hình thực hiện dự án đầu tư) is a periodic obligation to the investment registration authority, entirely separate from tax returns. Many companies file on time but report the wrong capital figures, so the data does not match the Investment Registration Certificate (IRC – Giấy chứng nhận đăng ký đầu tư) or the financial statements. This article explains how to take the figures from the books, based on the experience of the accounting services team at ACCA Consulting Vietnam.
1. What is the investment project implementation report?
It is a report that a foreign-invested economic organization submits to the investment registration authority on the progress of its project: capital contributed, capital disbursed, revenue, employees, payments to the state budget and other indicators. The report is filed on the National Investment Information System using an account issued by the investment registration authority.
There are quarterly and annual reports; the specific deadline for each period is set out in the regulations implementing the Law on Investment and may change when the law is amended. Companies should check directly on the system or ask the investment registration authority to confirm the schedule, rather than relying on outdated information.
2. Indicators to take from the accounting records
Most indicators are already available in the accounting records. The accountant's job is to identify the correct source and use a consistent method across periods, so that next year's figures do not contradict the previous year's.
| Indicator | Source in the books | Notes |
|---|---|---|
| Investor's contributed capital | Balance of owner's contributed capital account; direct investment capital account (DICA) statements | Count only capital actually contributed, not committed capital |
| Borrowings | Loan balances, especially foreign loans | Separate short-, medium- and long-term loans |
| Capital disbursed | Fixed asset investment costs, construction in progress, pre-operating expenses | Agree whether to report cumulative figures or amounts for the period |
| Revenue | Net revenue in the income statement | Must match the tax return for the same period |
| Exports and imports | Export revenue sub-ledger, customs declarations | Convert at a consistent exchange rate |
| Payments to the state budget | Tax payment records for the period | Report amounts paid, not amounts payable |
| Employees | Employee list, payroll | Separate Vietnamese and foreign employees |
3. How to file the report on the system
- 1Check the account
Make sure the login account is still valid and the person in charge has the password and authentication device.
- 2Close the accounting figures
Close the books for the reporting period and prepare an indicator worksheet following the table in section 2.
- 3Select the project and period
Log in, select the correct project code per the IRC, then select the report type and period.
- 4Enter the indicators
Fill in each group (capital, revenue, employees, budget payments...) in the required units.
- 5Review and submit
Compare with the previous period, save a draft, then submit officially.
- 6Keep evidence
Save the submitted report and the system's confirmation in the legal file.
The system interface may change with each upgrade. If the company has several projects, a separate report is prepared for each project; take care to select the correct project code before entering figures.
4. Common errors when reporting capital figures
Illustrative example. If the indicator requires the amount for the period, Q4 is only VND 1,400 million, not VND 4,500 million.
View as table
| Q1 | 1,200 tr |
| Q2 | 2,600 tr |
| Q3 | 3,100 tr |
| Q4 | 4,500 tr |
- Confusing cumulative figures with amounts for the period: the most common error, which inflates disbursed capital period after period.
- Reporting committed capital instead of contributed capital: the reported figure exceeds the balance of the direct investment capital account.
- Inconsistent units and exchange rates: USD in one period, VND at a different exchange rate in the next.
- Not consistent with the capital contribution timeline: capital must be contributed within 90 days of the Enterprise Registration Certificate (ERC) issue date; a report showing late contribution without an adjustment is a red flag. See capital contribution deadlines.
- Revenue that differs from the tax return: caused by taking figures before period-end adjusting entries.
5. Reminders and responsibilities
Add the investment report to the same calendar as your tax deadlines so it is not forgotten. The annual report should be prepared after the financial statement figures are finalized, as many indicators are taken directly from the financial statements. See also the overview of FDI company reporting obligations for all the year's obligations.
FAQ
Does an FDI company with no revenue yet have to file the investment project implementation report?
Yes. The reporting obligation is tied to the licensed investment project, regardless of whether there is revenue. Periods with no activity still require reporting of contributed capital, disbursed capital and employees.
Who holds the account for filing on the system?
The account is issued by the investment registration authority to the economic organization. The company should assign a fixed person in charge and hand it over when staff or the accounting service provider changes.
What if incorrect figures have already been submitted?
Contact the investment registration authority for guidance on corrections. The company should keep an explanation of the differences and the corrected worksheet for reconciliation.
Prepare investment reports that match your books
ACCA Consulting Vietnam reconciles contributed capital, disbursed capital and revenue before your company submits its periodic report.
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